They raise specific items, receive specific actions and report on specific actions relating to insurance or claims.Ĭonsulted - This role will be invited to the meeting as needed to discuss specifics, such as technology, legal implications and other industry insight. They will be able to enlighten on legislative issues relevant to their area and receive guidance from other experts.Ĭonsulted - This role is part of the discussion process. They raise specific items, receive specific actions and report on specific actions relating to drivers and other employees. They raise specific items, receive specific actions and report on specific actions relating to the way vehicles are used. They will be able to enlighten on legislative issues relevant to their area and receive guidance from other experts.Ġ4 Logistics or scheduling manager ParticipantĬonsulted - This role is part of the discussion process. They raise specific items, receive specific actions and report on specific actions relating to vehicles. They may require support to administer.Ġ3 Transport or fleet manager ParticipantĬonsulted - This role is part of the discussion process. They are responsible for running the meetings and coordinating actions, including the collation and escalation of issues and recommendations. Responsible - This role normally sits across all parts of the business.
The following is a suggested make up of a fleet risk steering group considering the RACI approach.Ġ1 Operations director Steering group sponsorĪccountable - This role may not be present at all meetings but will be part of the decision-making process and must be kept informed.Ġ2 Health and safety manager Group chairperson The roles of health and safety manager, risk manager, insurance manager are examples of roles best-suited to this potentially challenging position. The role of the fleet risk steering group chairperson is to deliver on the group's purpose and objectives ideally without a direct involvement in one area. It’s advisable to define the objectives of each stakeholder at the outset, to ensure they represent the right areas and complement the group’s purpose. Who are the correct stakeholders that need to be informed when considering the impact of change? Whilst key stakeholders can be identified, the methods of communication should be considered – how are outcomes from the steering group going to be disseminated to the right levels?Īn effective fleet risk steering group comprises of a core of key stakeholders together with specialists. The following are the questions to answer: One method of setting out roles and responsibilities from the outset in a fleet risk steering group is to ensure those Responsible, Accountable, Consulted and Informed (RACI) are clarified. It is essential meeting notes or minutes are produced, together with action plans, to ensure those who need to be informed can receive the right information.
The frequency of meetings should be at a minimum quarterly but where there are significant issues, or where projects are progressing that are leading to considerable change, meetings could be more frequent. Failure to prevent legal redress of employer or employees as a result of involvement in a road traffic incident.īringing together various stakeholders in regular meetings can ensure the right people are involved in a connected decision-making process.Failure to prevent involvement in a road traffic incident.It’s unlikely the responsibility for managing the risks associated with driving at work can sit with any one role or function due to the range of expertise needed, such as driver hours legislation or employment law.īringing together several business functions to actively report progress and share good practice and expert perspectives can help develop a cohesive approach.ĭespite the importance of clarity around accountability, it’s not unusual to discover that the ultimate responsibility for managing the risks of operating vehicles or arising from a mobile workforce, can be unclear.įleet risk should be considered at a strategically high level to effectively control two key risks:
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